Vaddio ConferenceSHOT AV Conference Room System – Includes PTZ Camera, TableMIC Conference Microphone, and Embedder

Transform your meeting space into a streamlined collaboration hub with the Vaddio ConferenceSHOT AV Conference Room System. This compact, all‑in‑one bundle combines a professional PTZ camera, the TableMIC Conference Microphone, and an embedded audio/video router into a single USB 3.0 device. Designed with simplicity in mind, ConferenceSHOT AV removes the clutter of multiple boxes and cables while delivering reliable, enterprise‑quality video and audio for modern video conferences. The ConferenceSHOT AV Bundle includes TableMIC 1 (without speaker), making it ideal for rooms where a dedicated speaker is managed separately, yet preserving the ability to connect up to two microphones and an external speaker directly to the camera. Easy plug‑and‑play operation means you can get up and running with your favorite conferencing software in minutes, ensuring crisp sound and smooth video for every participant—whether you’re collaborating on a critical project, conducting a remote interview, or leading a global stand‑up with distributed teams.

• All‑in‑one design for clutter‑free rooms: The ConferenceSHOT AV system merges a high‑quality PTZ camera, an integrated audio mixer, and an embedder into a single USB 3.0 device. This compact arrangement minimizes cable chaos and simplifies installation, making it an attractive choice for huddle rooms, small conference spaces, and larger rooms where quick setup matters. By consolidating essential components, you benefit from reduced sourcing complexity and a cleaner, more professional room presentation, which helps participants stay focused on the meeting rather than on the equipment beneath the table.
• TableMIC 1 included (without speaker) with flexible microphone options: The bundle centers on the TableMIC Conference Microphone, offering reliable pickup for participants seated around a conference table. The system is designed to connect up to two microphones and an external speaker directly to the camera, providing flexibility for room layouts and seating arrangements. In practice, this means you can tailor the mic coverage to your room’s geometry—whether you’re hosting a small team around a rectangular table or coordinating a sprawling boardroom session—without needing additional mixers or complex routing. The “without speaker” designation reflects the streamlined nature of the kit while preserving the option to add an external speaker if your room’s acoustics call for it.
• USB 3.0 plug‑and‑play compatibility for broad UC support: ConferenceSHOT AV presents itself to the host computer as a standard webcam and microphone over USB 3.0. This native, driver‑free interface ensures compatibility with major video conferencing platforms such as Zoom, Microsoft Teams, Google Meet, Cisco Webex, and other UC/app ecosystems. Because it’s USB 3.0, you gain faster data transfer and lower latency, which translates to more natural voice and video syncing during calls. The plug‑and‑play nature also means IT teams benefit from straightforward deployment across multiple rooms, with predictable behavior in terms of device recognition, audio capture, and camera control within common conferencing software.
• PTZ capabilities for dynamic, presenter‑friendly framing: The integrated PTZ camera delivers smooth pan, tilt, and zoom operations to keep meeting participants correctly framed as people move around the room. This enables effortless adjustment during calls, ensuring the speaker remains centered and that participants at the far end enjoy consistent framing. The camera’s flexible control works well with standard remote setups and room control systems, making it possible to program presets for common meeting scenarios—like a quick “presenter view” when a slide deck is shared or a broad room shot for all‑hands discussions—without complex configuration.
• Integrated audio routing and intelligibility: The ConferenceSHOT AV’s embedded audio mixer and mic inputs provide clean, intelligible audio for remote participants. By combining microphone capture with the embedder’s routing functionality, the system can deliver balanced voice levels, reduced echo, and clearer conversation. This integrated approach minimizes latency and mismatch between video and audio, enhancing the perceived quality of the meeting. The design is well suited for environments with modest ambient noise, where consistent microphone pickup is essential for ensuring every voice is heard clearly by distant colleagues.

Technical Details of Vaddio ConferenceSHOT AV Conference Room System

• Interface and connectivity: USB 3.0 connection to host devices for simple, plug‑and‑play operation and broad compatibility with Windows, macOS, and popular conference software.
• Camera: PTZ (pan/tilt/zoom) camera integrated into the ConferenceSHOT AV unit, engineered to deliver reliable framing and smooth movement during dynamic meetings. The PTZ functionality supports quick adjustments to keep participants well‑lit and in frame as the discussion evolves.
• Audio inputs: TableMIC 1 microphone input configuration with support for up to two microphones directly connected to the camera, enabling flexible mic placement on the conference table and around the room as needed.
• Embedder and routing: Embedded audio/video embedding capabilities that streamline signal routing to the host computer and conferencing software, helping to deliver synchronized audio and video with minimal setup.
• Power and footprint: Designed as a compact solution that minimizes footprint on the conference table or credenza, with power and operation driven through USB 3.0 connectivity when possible, aligning with modern room setups and reducing the need for extra power adapters.
• Platform compatibility: Works with a wide range of videoconferencing platforms via USB as a webcam and microphone source, enabling quick adoption across different teams and meeting types without the need to reconfigure hardware for each platform.
• Flexibility and integration: The system’s design supports integration with various room control ecosystems and conference room accessories, allowing IT and facilities teams to tailor the setup to the room’s acoustics and user preferences while preserving a clean, professional appearance.

How to install Vaddio ConferenceSHOT AV Conference Room System

• Plan placement and mounting: Start by selecting an optimal location for the PTZ camera to ensure full room coverage and clear sightlines for all participants. Position the camera at an eye level or slightly above, mounted on a shelf or supported by an appropriate stand. Keep the camera free from obstructions and ensure the microphone array has an unobstructed field of pickup as well.
• Connect the camera to the host device: Use the USB 3.0 cable supplied with the ConferenceSHOT AV kit to connect the device to your computer or room control system. Confirm that the host recognizes the device as both a video input (webcam) and an audio input (microphone) once the system is powered and connected.
• Configure microphone and speaker connections: Attach the TableMIC microphones to the designated inputs on the camera unit. If you plan to use an external speaker, connect it through the embedder path as per the product’s installation guide, ensuring proper level settings within your conferencing software to achieve balanced audio without feedback.
• Power and software setup: Power on the ConferenceSHOT AV device and launch your preferred video conferencing software. In the software’s device settings, select the ConferenceSHOT AV as both the camera and microphone input. If the system presents multiple audio devices, choose the appropriate mic input pair corresponding to the TableMIC configuration and disable any unnecessary echo or noise suppression settings that could hinder natural voice pickup.
• Calibration and testing: Use the conferencing software’s test call or a test meeting to verify video framing and audio levels. Adjust the PTZ camera presets if your room requires specific framing for presenters or slide content. Listen for echo, bag, or background noise, and fine‑tune the mic gain and speaker output to achieve clear, natural sound for all participants.

Frequently asked questions

• Q: What does the ConferenceSHOT AV Conference Room System include?

  A: The system includes the ConferenceSHOT AV device that integrates a PTZ camera, an embedder, and mic inputs, plus the TableMIC Conference Microphone (TableMIC 1) without a speaker. It is designed to support up to two microphones and an external speaker connected directly to the camera, delivering a compact, all‑in‑one solution for video conferences.

• Q: How many microphones can I connect?

  A: The configuration supports connections for up to two microphones directly to the camera. This setup is ideal for small to mid‑sized meetings where clear voice pickup from multiple participants is important.

• Q: Do I need a separate audio mixer?

  A: No. The ConferenceSHOT AV bundle includes an audio conferencing mixer integrated into the device, along with the embedder for routing audio to the host. This reduces the need for additional hardware and simplifies the overall setup.

• Q: Which video conferencing platforms work with this system?

  A: Because the device presents as a USB webcam and microphone, it is compatible with most major UC platforms (for example, Zoom, Microsoft Teams, Google Meet, Cisco Webex) without requiring specialized drivers. Ensure your meeting software is configured to use the ConferenceSHOT AV as the primary video and audio source.

• Q: Does it come with a speaker?

  A: The Bundle is described as the ConferenceSHOT AV Bundle with TableMIC 1 (without speaker). An external speaker can be connected if your room’s acoustics require enhanced room audio, using the embedder’s output routing. The kit itself focuses on providing a compact mic and camera solution with flexible audio routing.

• Q: Is setup plug-and-play, or do I need IT support?

  A: The design emphasizes plug‑and‑play operation with USB 3.0, minimizing configuration. In most cases, you can connect the device to a computer, select it in your conferencing software, and begin testing. Some rooms may benefit from basic PTZ presets or room control integration, which can be configured with your IT team or an AV integrator.