Webex Room Video Conference Equipment for Boardrooms

Meet the ultimate boardroom solution: the Webex Room Video Conference Equipment, engineered to elevate collaboration in executive suites and large meeting spaces. This system brings 4K UHD live video, up to 60 frames per second, and a robust suite of industry-standard protocols to deliver smooth, lifelike meetings with crystal-clear audio. Built for modern hybrid work, it integrates seamlessly with Cisco Webex for scheduling, room management, and inclusive collaboration across desk, conference room, and remote participants. The CMOS-based sensor captures rich detail with accurate colors, while the flexible matrix of inputs and outputs supports multiple displays and content sources, ensuring that every presenter can share ideas with clarity and impact. Whether you’re coordinating quarterly strategy sessions, vendor briefings, or cross‑office brainstorms, this Webex Room equipment is designed to handle the demands of busy corporate environments with reliability and ease of deployment. In short, it combines enterprise-grade performance with intuitive control to help teams reach decisions faster, reduce meeting friction, and create more engaging discussions in real time.

• 4K UHD video with 60 fps performance: Experience ultra-clear live video at 3840 x 2160 resolution with smooth motion, thanks to a CMOS-based sensor. Ideal for boardrooms where facial expressions and nuanced cues matter, enabling participants to read nonverbal communication with exceptional fidelity.
• Comprehensive interoperability and signaling: Supports H.245, H.323, H.460.18/19, and SIP, ensuring compatibility with legacy endpoints and modern cloud services. The inclusion of H.239 enhances content sharing for multi-person presentations, demonstrations, and collaborative whiteboarding across devices and platforms.
• Extensive audio codec support for crisp, natural sound: Delivers a wide range of codecs including G.711, G.722, G.722.1, G.729ab, AAC-LD, G.729, and Opus. This ensures clear voice transmission in varied room acoustics, with reliable voice clarity whether participants are near or far from the microphone.
• Flexible connectivity for immersive room setups: Equipped with 3 RJ-45 network ports and a generous 5 HDMI In plus 3 HDMI Out configuration. Connect multiple presentation sources, feed content to several displays, and route audio to external speakers—enabling a cohesive, room-wide collaboration experience.
• Boardroom-ready design with enterprise integration: Built to meet the demands of large meeting spaces, integrating smoothly with the Webex ecosystem for scheduling, room booking, and collaboration workflows. Engineered for reliability in high-use environments, it supports scalable deployment across corporate networks and supports secure, enterprise-grade collaboration.

Technical Details of Webex Room Video Conference Equipment

• Video resolution: 3840 x 2160 (4K UHD) live, delivering crisp, detailed imagery across participants and content.
• Frame rate: Up to 60 frames per second, ensuring fluid motion and natural motion in dynamic meetings.
• Sensor: CMOS-based sensor for high-quality image capture and color accuracy.
• Signaling and protocols: H.245, H.323, H.460.18/19, and SIP for broad interoperability with legacy and modern systems.
• Video codecs: H.263, H.264, H.265, and H.239 for content-sharing scenarios in multi-party conferences.
• Audio codecs: G.711, G.722, G.722.1, G.729ab, AAC-LD, G.729, and Opus for versatile, clear audio across room sizes and room acoustics.
• Network interfaces: 3 x RJ-45 Ethernet ports to support segmented networks, redundancy, or dedicated VoIP/data paths as needed in enterprise environments.
• HDMI inputs: 5 x HDMI In to bring in content from laptops, document cameras, media players, and other sources.
• HDMI outputs: 3 x HDMI Out to feed multiple displays in the boardroom or adjacent rooms for synchronized viewing.
• Audio output: Audio Line Out for connection to external speakers or paging systems, enabling room-wide audio when required.
• Region/availability: United States (US) — designed to support common North American conference room configurations and standards.

How to Install Webex Room Video Conference Equipment

• Plan the room layout to optimize camera coverage and display visibility. Position cameras and microphones to capture all participants and avoid obstructing sightlines.
• Connect presentation sources to the system using the 5 HDMI In ports. Ensure each source is powered and configured for the correct output resolution to maximize 4K clarity.
• Connect the displays to the HDMI Out ports. If multiple screens are used, arrange them to deliver synchronized content across the room for a cohesive viewing experience.
• Link the device to your network using the 3 RJ-45 ports. If your organization uses VLANs, QoS, or dedicated conference networks, configure the appropriate network settings to ensure reliable performance and priority for video traffic.
• Attach the Audio Line Out to your room speakers or PA system. Verify audio routing so that in-room participants hear sources clearly without feedback, and external participants hear the room audio accurately.
• Power on the system and complete the initial setup through the Webex control interface. Sign in with your Webex for Meetings or Webex Control Hub credentials, configure room name and booking options, and run a test session to calibrate audio levels and camera framing for optimal coverage.

Frequently asked questions

• What video resolution does this Webex Room equipment support? It supports 4K UHD video at 3840 x 2160 resolution with up to 60 fps, providing high-detail imagery and smooth motion for accurate conferencing and content sharing.
• Which signaling and video protocols are supported? The system supports H.245, H.323, H.460.18/19, and SIP, enabling interoperability with legacy endpoints and cloud-based services, along with H.239 for enhanced content sharing during multi-party meetings.
• How many HDMI inputs and outputs are available? The unit features 5 HDMI In ports and 3 HDMI Out ports to connect multiple content sources and displays for comprehensive room collaboration.
• What audio codecs are supported? It supports G.711, G.722, G.722.1, G.729ab, AAC-LD, G.729, and Opus, ensuring clear voice transmission and flexible audio performance across room configurations.
• Is this equipment compatible with Webex and suitable for boardrooms? Yes. It is designed for Webex Room usage in boardrooms, offering enterprise-grade reliability, Webex integration for scheduling and room management, and scalable deployment in corporate environments.