Yealink RoomCast Wireless Presentation Gateway

The Yealink RoomCast is an enterprise-grade wireless presentation gateway designed to transform meeting rooms into collaborative workspaces. With seamless screen sharing, it lets participants cast their screens to a TV simultaneously using the Yealink Wireless Presentation Pod, Miracast, AirPlay, and Google Cast. Built for performance and reliability in busy environments, RoomCast enables interactive collaboration, making meetings faster, more productive, and less technically challenging for presenters and attendees alike.

• Seamless multi-user casting for real-time collaboration. In a dynamic conference room, multiple participants can cast their screens to a single display at the same time, reducing waiting times and eliminating the back-and-forth of device switching. This capability supports spontaneous brainstorming, design reviews, and quick status updates, so your team can stay focused on ideas rather than technical setup. With RoomCast, presenters can share slides, documents, videos, and live demos without interrupting the flow of the meeting, ensuring everyone remains engaged and on the same page.
• Broad protocol support for flexible device compatibility. RoomCast embraces diverse ecosystems by offering casting through Miracast, AirPlay, and Google Cast, plus integration with Yealink’s Wireless Presentation Pod. This broad compatibility means employees can use Windows, macOS, iOS, Android, Chrome OS, and a wide range of conference devices without friction. The result is a consistent, familiar experience for presenters, whether they’re in a huddle space or a large boardroom, with minimal IT intervention required.
• Enterprise-ready features for IT and security. Designed with corporate environments in mind, Yealink RoomCast emphasizes secure access, easy management, and scalable deployment. The gateway supports controlled access to casting features, robust network management, and centralized administration to keep your meeting spaces organized and compliant with corporate policies. IT teams appreciate the straightforward setup and the ability to monitor, update, and troubleshoot devices across multiple rooms from a single interface.
• High-quality collaboration without latency or drop-offs. The RoomCast system prioritizes low-latency casting so presenters see their content on the display as they navigate, annotate, or present. This smooth, real-time feedback is essential for interactive sessions, where changes to slides, documents, or project plans must appear instantly on the screen. The end result is a more natural, engaging presentation experience that reduces delays and avoids interruptions caused by laggy connections.
• Effortless setup, quick room readiness, and scalable deployment. From unboxing to-ready-to-present in minutes, RoomCast is built for simple deployment in busy office environments. The straightforward pairing process with the Pod and intuitive user experience let meeting hosts focus on content rather than configuration. As your organization grows, RoomCast scales with additional Pods and gateways, helping you standardize your collaboration across multiple rooms and locations.

Technical Details of Yealink RoomCast

• Wireless standard: IEEE 802.11ac (dual-band 2.4 GHz/5 GHz) for stable wireless connectivity
• Display interface: HDMI output to modern displays and TVs for crisp, synchronized visuals
• Casting protocols supported: Miracast, AirPlay, Google Cast, and Yealink Wireless Presentation Pod integration
• Networking: Ethernet (RJ-45) connection with optional wireless access for flexible room layouts
• Security: enterprise-grade security features designed to protect meetings and shared content

How to install Yealink RoomCast

• Step 1 – Prepare the display and power: Connect the Yealink RoomCast gateway to the room’s HDMI display via HDMI, then plug the device into a reliable power source. Ensure the display is set to the correct HDMI input so the RoomCast output is shown automatically when a casting session starts.
• Step 2 – Connect to the network: Attach the gateway to the network using an Ethernet cable for stable performance. If wireless setup is preferred, configure the device’s Wi-Fi credentials through the initial setup wizard or the web portal, ensuring the network has adequate bandwidth for multiple casting streams.
• Step 3 – Initial configuration: Power on the device and follow on-screen prompts or access the web-based management interface to complete the initial setup. Configure administrative access, room name, and any access controls to ensure only authorized devices can cast to the display.
• Step 4 – Pair with presentation pod and enable casting modes: Link the Yealink Wireless Presentation Pod to the RoomCast gateway if using the Pod workflow, and verify that Miracast, AirPlay, and Google Cast are enabled. This ensures compatibility with a wide range of personal devices and operating systems in your organization.
• Step 5 – Invite and test with presenters: Have one or two test devices join the room’s network and perform a quick cast to confirm that content appears correctly on the display. Check for audio alignment if your presentation contains embedded audio, and adjust any display settings for clarity and color accuracy.

Frequently asked questions

• Q: What is Yealink RoomCast?
  A: Yealink RoomCast is an enterprise-grade wireless presentation gateway that enables multiple devices to cast screens to a single TV or display using a combination of the Yealink Wireless Presentation Pod, Miracast, AirPlay, and Google Cast. It is designed to streamline collaboration in conference rooms and collaborative spaces, reducing setup time and elevating meeting productivity.
• Q: Can multiple participants cast simultaneously?
  A: Yes. RoomCast supports simultaneous screen sharing from multiple devices, allowing teams to present, compare, annotate, and discuss content in real time without constant switching or disconnections.
• Q: Which devices and platforms are supported?
  A: The gateway works with a wide range of devices and operating systems, including Windows, macOS, iOS, Android, and Chrome OS, via Miracast, AirPlay, Google Cast, and the Yealink Pod workflow. This broad support minimizes compatibility issues in mixed-device meeting environments.
• Q: How secure is the RoomCast system?
  A: RoomCast is designed with enterprise-grade security in mind, offering controlled access, authentication options, and encryption to protect shared content and prevent unauthorized casting.
• Q: Is installation complex or IT-intensive?
  A: Not at all. The setup is designed to be straightforward for end users and administrators. With clear on-device prompts and a web-based management portal, IT teams can deploy, monitor, and update devices across rooms with minimal effort.